How to add page numbers in Microsoft Word

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Catherine Le Nevez
@catherinelenevez
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Microsoft Word is the preferred choice of many, especially those enrolled in the Microsoft 365 ecosystem. After writing a paper, novel, or essay, you may want to print it for further use. Before that, you should add the page numbers to the document for easy reference. Here is how you can add page numbers in Microsoft Word.

Adding page numbers to a Word document is useful when distributing it to others. It makes it easy for others to refer to the material without getting lost in words. Microsoft uses a slightly different user interface for Mac and Windows. On Android and iPhone, Word is now part of the only Office app that Microsoft released a couple of years ago.



How to add page numbers in Microsoft Word

We will cover all three Microsoft Word applications on Mac, Windows and Mobile. Without further ado, let's get started.

MICROSOFT WORD PER MAC

Microsoft Word for Mac recently received a nice visual makeover. The app looks native and also supports the latest M1 chip. Follow the steps below to add page numbers in Microsoft Word on Mac.

  • Open Microsoft Word on Mac.
  • Open a Word document where you want to add page numbers.
  • Click the Insert menu at the top.
  • Select Page Number and enter Page Number from the context menu.

This will open a dialog to customize the position and alignment of the page number. By default, the position is set at the bottom of the page with right-side alignment. You can change the position at the top of the page and set the alignment to Left, Center, Inner or Outer.

From the same dialog, click Format at the bottom and another Page Number Format menu will open.



Here you can change the number format from numeric to alphabetic, Roman numerals, etc. Users can also enable Include chapter numbers for better reference and more. After making the relevant changes, hit Ok at the bottom and you will see the page number appear on the Word document.

MICROSOFT WORD PER WINDOWS

Microsoft recently redesigned all Office apps for Windows 11. The latest Office apps, including Microsoft Word, sync seamlessly with the clean aesthetic of the new Windows 11.

Here are the steps to add page numbers in Microsoft Word on Windows.

  • Open Microsoft Word on Windows and go to the document.
  • Click Insert in the menu bar.
  • Select Page Number and take a look at the page number preview. We like the way Microsoft offers a live preview of page numbers from the Page Number menu itself.

Check the position of the page number and preview and apply it to your Word document.

You can click Format Page Numbers and change the number format, enable the chapter number, and much more for formatting. Click Ok below and apply the page numbers to your Word document.

If you are often dealing with page numbers in Microsoft Word, you can open a blank document and add page numbers by following the above steps.

Now, click on File at the top and go to the Save As menu. Save documents with memorable names on your computer. From now on, whenever you want to work with page numbers in Microsoft Word, you can open the saved documents and start making changes. In the end, save it as another name and keep the original document as is.



MICROSOFT WORD APP FOR MOBILE DEVICES

If you're on the go and want to add page numbers at the last minute, you can do so using the Microsoft Office app on your iPhone or Android.

We'll be using the Office iOS app as a reference here, but rest assured you can follow the same steps on Android and get the job done.

  • Open the Office app on iPhone or Android.
  • You will see recently used documents in the app.
  • Open a document and go to edit mode.
  • Tap the three-dot menu at the top of the keyboard.
  • Tap Home and select Insert.
  • Scroll down and tap Page Numbers.
  • Check the position of the page number.

You can customize the page number from the Page Number Format menu.


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