How to send large files as email attachments

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Catherine Le Nevez
@catherinelenevez
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support.microsoft.com

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We show you how to send large files via email attachments.

Many mail servers prevent you from sending (or the recipient from receiving) large files beyond a certain size. When this problem occurs, most users don't know how to email large files. To email large files, you can upload your attachment to cloud storage and get a link to email the recipient or use a file sharing service.


Whichever method you choose, in the long run, you won't be limited by size limits and can reduce clutter from your inbox as well. We'll show you some easy ways to send large files for free.


Google Drive: use with Gmail

With Gmail, you can send attachments with a limit of 25MB and receive files up to 50MB. It makes sense to use the built-in Google Drive to send large files. Open your Gmail account and click the button Dial . Click the icon of Google Drive at the bottom of the compose window.

input file with the use of Google Drive the window appears. Select the files you want to attach. At the bottom of the page, decide how you want to send the file:

  • The link to Drive works with any file stored in Drive, including files created using Google Docs, Sheets, Slides, or Forms.
  • the attached it only works for files that weren't created using Docs, Sheets, or Slides.

Then click Insert.

Gmail checks if your recipients have access to the file. If not, you'll be prompted to change the file sharing settings stored in Drive before sending the message. Permissions can be set to prevent the file from being misused and sent to selected recipients.



OneDrive : per Outlook e Outlook.com

When you try to attach one or more files larger than 33MB, Outlook.com will ask you to upload the files to your OneDrive account. If you follow this prompt, the file is uploaded to the e-mail attachments of OneDrive. The recipient will receive a link to the file instead of the file. You can also share a file from OneDrive with a 2GB limit.

Once the file is uploaded, choose whether people can edit the file or only view it. Select Change permissions and decide what you want to do with a file you just shared. There are two options you can choose from.

  1. The recipient can view - Others can copy or download the file without logging in.
  2. The recipient can edit : Others can edit, add or delete files in a shared folder.

Dropbox: integration with Gmail

If you use Dropbox, the lets you send, preview files and links without leaving the Gmail window. The extension adds a Dropbox icon to the compose window. Click Dropbox icon and choose the file from your Dropbox account. A link is attached instead of a file in the e-mail message.

As a recipient, you get rich previews of all Dropbox links shared in emails. Just like attachments, you can use these links to download files directly from Gmail or add them to your Dropbox. With a free Dropbox account, you get a maximum file size limit of just 2GB.

If the file transfer fails, it could be due to multiple reasons; your shared link or request may have generated a large amount of traffic or exceeded your bandwidth and download limits.


iCloud Mail Drop: Use with Apple Mail

If you want to send large files by email, you can use the iCloud Mail Drop feature. When you send an email larger than 20MB, Mail Drop is activated automatically. Instead of sending the file via Apple's email server, upload the file to iCloud and post a link or preview to the recipients. The link is temporary and will expire after 30 days.


If the recipient also has macOS 10.10 or later, the attachment is automatically downloaded in the background. And if you're sending it to another email provider, the message contains an indication of the expiration date of the file and a link Click to download.

With Mail Drop, you can send large files up to 5GB. You can send them from Apple Mail, the Mail app on iOS, and iCloud.com on Mac and PC. Mail Drop supports all file types and attachments are not counted in your iCloud storage.

WeTransfer: Quickly send unlimited large files

it's a fantastic choice for sending files online. For free and without an account, you can send files up to 2GB; there is no limit to how often you can use the service. You can send these files directly via email or generate a link that you can share elsewhere.

Just visit the site, click plus icon , select your files, fill in the fields, then click Transfer . Alternatively, click the three dots and choose Get Transfer Link . Your file will automatically expire after one week.

If you wish, you can sign up for WeTransfer Pro for $ 12 per month. This allows you to upload files up to 200GB, offers password protection, gives you the ability to customize the sharing page, and more. However, the generous free plan is likely to be more than enough for your needs.


PCloud Transfer: Simple encrypted file transfer

Transfer is a part of the pCloud storage that allows you to send large files for free without any registration. Go to the pCloud Transfer page and add your files using the Click here to add files option.


You can email large files up to 5GB and each individual file should not exceed 200MB. Then click on the option Encrypt your files and set a password.

pCloud will not send the password to your recipient on your behalf. You can share your files with 10 recipients at the same time. Type their email addresses in the field Send to . Type an optional message and click Send files . Your recipients will receive an email link after a few hours. The link remains valid for seven days. You will receive a reminder one day before the due date.

DropSend - Send large files from any device

allows you to quickly send large files like videos from its home page without registering. Type the recipient and your e-mail address, locate the file path and click the Send your file button.

Before sending the file, be sure to complete the verification process. The free plan gives you a maximum file size limit of 4GB and five sends per month. The link remains valid for seven days.

The premium plan increases the limit to 8GB with 15 to 45 sends per month. There is no limit to downloads, and you can specify the validity of the link from 1 to 14 days. DropSend uses 256-bit AES security to protect your files.

The paid plan also gives you access to DropSend Direct. It is an elegant drag-and-drop uploader for Mac and PC for uploading and sending large files. DropSend also offers Outlook plugins and mobile apps for Android and iOS.

SendThisFile - End-to-end encrypted transfers

is a different type of file sharing service. It limits the number of transfers you make rather than the size of the single file itself. Create a free account and click the button Send files to start uploading files. Type the recipient's email address and click Send . The free plan allows you to send files up to 2GB with unlimited file transfer.

The premium plan starts with the 25GB encrypted file transfer and stays valid for six days. The paid plan also includes the Outlook plugin, the option to use password protected download features, and embed files on your website with access control capabilities. All plans include AES-256 encryption and 128-bit TLS encryption for end-to-end transmission.

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