How to send voice messages in Gmail

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Marie-Ange Demory
@marie-angedemory
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Those who use Gmail may not know that it is possible to send voice messages via the platform. Here, we'll take a look at how to do just that.

Gmail is famous for email, but did you know you can also send voicemails in Gmail? Gmail allows you to send voice messages the same way you would send a text email.

This is a great way to personalize your emails and increase engagement as recipients can listen to your voicemails, play them, download them, or forward them as appropriate.



In this article, we will look at how to send voice messages in Gmail, as well as some other tools for sending voice messages in Gmail.

How to send voice messages in Gmail

To send a voice message via Gmail, you will need to have voice registration and a working Gmail account. To record sound, you can use your device's built-in recording app.

Launch the Voice Recorder app on Windows or Voice Memos on Mac, then tap the icon of microphone to start recording. Click the Stop button, then rename and save the voice recording when finished.

Go back to Gmail and tap Dial , fill in the required fields, write a message, drag and drop the voice recording to attach it, then click Send.

Alternatively, you can click attachment icon and manually attach the audio file, then click Send.

You can also attach and send your voice recording via the Gmail mobile app.

These methods work well when only sending a handful of voicemails, but they can quickly become a hassle when sending multiple voicemail messages through Gmail. Here's where you'll need specialized voice messaging tools.

How to send voice messages in Gmail using Vocal

is a free Google Chrome extension that allows you to send voicemails via Gmail. Once Vocal is installed, a small microphone icon will appear in the lower toolbar of the new email window, after the Send button.



When you click on the microphone icon, the browser will ask you for permission to use the microphone. Once accepted, a three second countdown will appear on the screen.

When the countdown reaches zero, you will hear a beep. After that, you can start recording your message. Note that you have 60 seconds to do this in the free version.

Once done, just press the button Stop or click Stop . You can listen to your recording in case you have forgotten important information.

If you are happy with your registration, click Attach and send the voice recording, otherwise click Cancel o Delete and restart . All your recordings are stored locally on your computer, never on a server.

The free version of the Vocal extension allows you to record up to 100 messages per week for up to one minute each which you can add as an MP3 attachment.

If you want more features like unlimited registrations, unlimited recording time, and a custom message signature, you might want to consider upgrading to the paid version.

How to send voicemail messages in Gmail using Reverb Record

Another way to send voicemails through Gmail is through Reverb. Reverb is a web service that allows you to create multiple voice recordings and share them using links rather than downloadable files.

To record your first audio message, go to and click the button Register here.

You will be directed to a new tab. Click the button of microphone and click Allow in the pop-up that follows to allow Reverb to use the microphone.


Say your message and click the microphone button again when you're done to stop recording. Name the recording and do it click su Save o eliminates the as appropriate.


Click the play button to preview the recording. If you don't like it, just click Delete . To create a new reverb recording, click Create new.


Reverb allows you to embed, copy or tweet your links. Once you've copied the link, you can go to Gmail, compose a new email and paste the link into the body of the email.

Anyone with the link can click on it to hear and reply to your message, even from a mobile phone. They will be directed to the Reverb site and follow the same steps you follow to record and share their responses by clicking or tapping Answers.

How to send voicemails in Gmail using Mote

is another Chrome extension that allows you to add voice notes to Gmail, among others. Just like Vocal, the Mote icon will appear next to the Send to Gmail button once activated.

You simply need to open Gmail, click Dial and press the Mote icon to start recording your voice message. When done, click the Mote icon again to stop recording.

A Mote file will automatically be added to your email as an attachment. You can play it to preview it. To edit or delete it, click the with button three dots and click Modification o Remove.


When done, simply click Send to send your voice note. If the recipient has Mote installed, he can also easily reply to your Mote messages. If not, they will be directed to the Mote website to listen to the recording.

The free version of Mote allows you to record 30-second voice messages. The paid Unlimited version includes everything in the free version, plus 90 seconds of voice recording, voice-to-text transcription, and the ability to save and reuse previous recordings.

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